Revised scales of office space for Officers and staff - Entitlement of Office space in (sq ft./ sq. mt.)

No.11015/1/98-Pol.I

Government of India

Ministry of Urban Development

Directorate of Estates

New Delhi, the 20th Feb. 2014

OFFICE MEMORANDUM

Subject:- Revised scales of office space for various categories of officers and staff and special requirements of Central Secretariat excluding those serving in the Income Tax, Central Excise and Customs Departments.

The undersigned is directed to refer to the then Ministry of Work & Housing & Urban Development OM No, 11015(2)/75-Pol.IV dated 24.11.76, this Ministry OM dated 20.10.87 and OM of even number dated 07.08.98 on the above subject and to say that consequent upon revision of pay scales of the Central Government employees on the recommendation of the 6th Pay Commission as notified vide CCS (Revised Pay) Rules, 2008, it has been decided to prescribe revised scales of office space for various categories of officers and staff and special requirement5 as under, with immediate effect:-

Table A - Revised scales of office space for Officers and staff
Sl. No.	Proposed Category	Existing Category	Entitlement of Office space in (sq ft./ sq. mt.)
1.	2.	3.	4.
1.	--	Officers drawing Gr. Pay of Rs.10000/- in PB-4 and above	360 sq. ft ( 33 sq. mt.)
2.	Officers drawing pay Rs.15200/- and above Per month	Officers drawing Gr. Pay of Rs 7600/- in PB-3 and above but less than the Gr. Pay of Rs.10000/‑	240 sq. ft. (22 sq. mt.)
3.	Officers drawing Rs.10000/- and above but less than Rs.15200/- per month	Officers drawing Gr. Pay of Rs.6600/- in P8-3 and above but less than the Gr. Pay of Rs.7600/-	120 sq. ft. (11 sq. mt. )
4.	Gazetted Officers drawing Pay less than Rs. 10000/- Per month/ Section Officers in the Secretariat/ Attached Offices	Officers drawing Gr. Pay of Rs. 4800/- in PB 2 and above/ Section Officers in the Secretariat/Attached Offices but less than the Gr.Pay of Rs.6600/-	60 sq.ft. (5.5 sq.mt.)
5.	Technical Staff such as Draughtsman, Tracers, Estimators, etc;	Technical Staff such as Draughtsman, Tracers, Estimators, etc;	60 sq. ft. (5.5 sq. mt.)
6.	Ministerial Staff such as Superintendents, Head Clerks, Assistants, Clerks, Daftries, etc;	Ministerial Staff such as Superintendents, Head Clerks, Assistant, Clerks, Multi Task Staff (MTS)	40 sq. ft. (3.5 sq. mt.)
7.	Ministerial Staff of Audit Offices	Ministerial Staff of Audit Offices	40 sq. ft. (3.5 sq. mt.)

Table B- Revised Scales of office space for Special Requirement
Sl. No.	Particular	Prescribed entitlement of office space
1.	Conference Room	Conference Room should be subject to the requirement of the Ministry/Department concerned with minimum space of 237 sq.ft. (22 sq.mt) and maximum 474 sq.ft. (44 sq.mt.)
2.	Visitors Room	Visitors Room should be according to the requirement of a Ministry/Department but it should not be more than 474 sq.ft. (44 sq.mt.) Visitor room of the size of 86 sq.ft. (8 sq.mt.) will be provided to the officers of the rank of Joint Secretary & above within the ceiling of 474 sq.ft
3.	Receptionist	120 sq. ft. (11 sq. meters)
4.	Security Room at every entrance	120 sq. ft. (11 sq. meters)
5.	Canteen	One sq. ft. (0.09 sq. mt.) per person in an office including the space for dining hall, kitchen, etc.
6.	Dining/Tiffin Room (for Lunch)	400 sq. ft. (36 sq. meters)
7.	Ladies Common Room	120 sq. ft.(11.00 sq. meters)
8.	Class Room	According to the requirement of Department but should not be more than 474 sq. ft. (44 sq. meters)
9.	Library	One sq. ft. for 25 books or one sq meter for 275 books.
10.	Old Records	One sq. ft. for 20 recorded files or one sq. meter for 220 recorded files.
11.	Care taker Room	120 sq. sq. meter
12.	CPWD Maintenance Staff Room	400 sq. ft.(36.00 sq. meter )
13.	Stores	As per requirement of each office but should not be more than 400 sq. ft.(36.00 sq. meter)
14.	Drivers Room	120 sq. ft.(11 sq. meter)

2. The total screened requirement of office accommodation determined on the basis of revised scales will be subject to the following austerity cuts:-

Entitlement	Percentage of cut
Up to 30,000 sq.	10%
More than 30,000 sq. ft.	15%

3. The question of quantum of provision for future expansion of an office to be accommodated in a new building, whether in the general pool or in a departmental pool, has been under consideration. It has now been decided that provision for additional space should be limited to 10% of total requirement of an office for further expansion and that if a Ministry/Department wants more than 10% of the total requirement as additional space for expansion, they may do so with the approval of their integrated Finance Division, keeping in view the need for maximum economy.

4. For assessment of prescribed revised scales, the total requirement for office space of the Ministry/Department and its Attached/Subordinate offices located in Delhi/New Delhi has to be given in the enclosed schedule I to IV.

sd/-

(Munish Kumar Garg)

Director of Estates

Source/View/Download : Schedule I to IV